Terms of service.

TERMS OF SERVICE

JD Meyers Productions

By inquiring about, booking, or using the services of JD Meyers Productions ("we," "our," or "us"), you ("client," "you," or "your") agree to these Terms of Service.

WEDDING PHOTOGRAPHY & VIDEOGRAPHY TERMS

1. BOOKING AND DEPOSITS

1.1 Booking Process: Your wedding date is reserved only after we receive your signed contract and deposit payment.

1.2 Deposit: A non-refundable deposit of $500 is required to secure your wedding date.

1.3 Deposit Purpose: Deposits compensate us for declining other potential bookings and begin our planning process for your wedding.

2. PAYMENT TERMS

2.1 Accepted Payments: Cash, credit/debit cards (via Square), bank transfers, and digital payments (Venmo, PayPal).

2.2 Payment Schedule: Final payment due 7 days before wedding date.

2.3 Late Payments: Overdue balances incur a 5% fee per week after due date.

2.4 Processing Fees: Credit card payments over $1,000 incur a 3% processing fee.

3. CANCELLATION POLICY

3.1 Client Cancellations:

  • 60+ days before event: Deposit forfeited only

  • 30-59 days before event: 50% of total package price due

  • Under 30 days before event: 100% of total package price due

3.2 Rescheduling: Subject to availability. Payments may transfer to new date if we're available. If unavailable, cancellation terms apply.

3.3 Weather Cancellations: For outdoor ceremonies, we offer free rescheduling for severe weather. Indoor backup locations may incur additional travel fees.

4. SERVICE DELIVERY

4.1 Turnaround Times:

  • Wedding photography: 6-8 weeks

  • Wedding videography: 8-12 weeks

4.2 Delivery Method: Digital files delivered via secure online gallery or cloud storage link.

4.3 File Storage: We maintain client files for 90 days after delivery. After this period, files may be deleted and are not guaranteed to be recoverable.

4.4 Raw Files: Unedited RAW files are not provided under any circumstances.

5. CREATIVE CONTROL AND EDITING

5.1 Image Selection: Final image selection is made by JD Meyers Productions based on technical quality and artistic vision.

5.2 Editing Style: Our editing style is consistent with our portfolio. Specific editing requests may incur additional fees.

5.3 Revision Policy: Minor editing adjustments may be accommodated within 30 days of delivery for an additional fee. Major re-editing is not offered.

6. COPYRIGHT AND USAGE RIGHTS

6.1 Copyright Ownership: JD Meyers Productions retains full copyright to all images and videos created.

6.2 Client Usage Rights: Clients receive unlimited personal use rights, including:

  • Printing for personal use

  • Sharing on social media with photo credit

  • Creating personal albums and displays

6.3 Prohibited Uses:

  • Commercial use without written permission

  • Selling or licensing images

  • Altering images beyond basic cropping

  • Removing watermarks or metadata

6.4 Promotional Usage: We reserve the right to use images/videos for business promotion. Clients may opt out by providing written notice before their wedding.

7. TRAVEL AND LOCATION FEES

7.1 Local Service Area: No additional travel fees within 7 miles of Potsdam, NY.

7.2 Extended Travel: Weddings beyond our local area incur additional fees:

  • Mileage: $0.70 per mile (round trip) - aligned with IRS standard business mileage rate (IR-2024-312)

  • Travel time: $50/hour for travel over 1 hour each way

  • Overnight stays: Client covers lodging and meals if required

7.3 Venue Requirements: Some venues require insurance certificates or vendor permits. Any associated fees are the client's responsibility.

8. LIABILITY AND LIMITATIONS

8.1 Equipment Backup: We maintain backup equipment, but technology can fail. Our liability is limited to a full refund if we cannot deliver any usable images/video.

8.2 Venue and Weather Limitations: We adapt to venue restrictions and weather conditions but cannot guarantee specific shots if circumstances prevent them.

8.3 Maximum Liability: Our total liability is limited to the amount paid for our services.

8.4 Client Responsibilities: Clients must inform us of any venue restrictions, timeline changes, or special requirements before the wedding date.

PORTRAIT SESSION TERMS

1. BOOKING AND DEPOSITS

1.1 Booking Process: Your portrait session date is reserved only after we receive your signed contract and deposit payment.

1.2 Deposit: A non-refundable deposit of 50% of the session fee is required to secure your session date:

  • Essential sessions ($120): $60 deposit

  • Signature sessions ($200): $100 deposit

  • Premiere sessions ($300): $150 deposit

1.3 Deposit Purpose: Deposits compensate us for declining other potential bookings and begin our planning process for your session.

2. PAYMENT TERMS

2.1 Accepted Payments: Cash, credit/debit cards (via Square), bank transfers, and digital payments (Venmo, PayPal).

2.2 Payment Schedule: Payment due at time of session.

2.3 Late Payments: Overdue balances incur a 5% fee per week after due date.

2.4 Processing Fees: Credit card payments over $100 incur a 3% processing fee.

3. CANCELLATION POLICY

3.1 Client Cancellations:

  • 48+ hours before session: Deposit forfeited only

  • Under 48 hours before session: 100% of session fee due

3.2 Rescheduling: Subject to availability. Payments may transfer to new date if we're available. If unavailable, cancellation terms apply.

3.3 Weather Cancellations: For outdoor sessions, we offer free rescheduling for severe weather. Indoor backup locations may incur additional travel fees.

4. SERVICE DELIVERY

4.1 Turnaround Time: Portrait sessions: 2-3 weeks

4.2 Delivery Method: Digital files delivered via secure online gallery or cloud storage link.

4.3 File Storage: We maintain client files for 90 days after delivery. After this period, files may be deleted and are not guaranteed to be recoverable.

4.4 Raw Files: Unedited RAW files are not provided under any circumstances.

5. CREATIVE CONTROL AND EDITING

5.1 Image Selection: Final image selection is made by JD Meyers Productions based on technical quality and artistic vision.

5.2 Editing Style: Our editing style is consistent with our portfolio. Specific editing requests may incur additional fees.

5.3 Revision Policy: Minor editing adjustments may be accommodated within 30 days of delivery for an additional fee. Major re-editing is not offered.

6. COPYRIGHT AND USAGE RIGHTS

6.1 Copyright Ownership: JD Meyers Productions retains full copyright to all images created.

6.2 Client Usage Rights: Clients receive unlimited personal use rights, including:

  • Printing for personal use

  • Sharing on social media with photo credit

  • Creating personal albums and displays

6.3 Prohibited Uses:

  • Commercial use without written permission

  • Selling or licensing images

  • Altering images beyond basic cropping

  • Removing watermarks or metadata

6.4 Promotional Usage: We reserve the right to use images for business promotion. Clients may opt out by providing written notice before their session.

7. TRAVEL AND LOCATION FEES

7.1 Local Service Area: No additional travel fees within 7 miles of Potsdam, NY.

7.2 Extended Travel: Sessions beyond our local area incur additional fees:

  • Mileage: $0.70 per mile (round trip) - aligned with IRS standard business mileage rate (IR-2024-312)

  • Travel time: $50/hour for travel over 1 hour each way

7.3 Location Requirements: Some locations require permits. Any associated fees are the client's responsibility.

8. LIABILITY AND LIMITATIONS

8.1 Equipment Backup: We maintain backup equipment, but technology can fail. Our liability is limited to a full refund if we cannot deliver any usable images.

8.2 Location and Weather Limitations: We adapt to location restrictions and weather conditions but cannot guarantee specific shots if circumstances prevent them.

8.3 Maximum Liability: Our total liability is limited to the amount paid for our services.

8.4 Client Responsibilities: Clients must inform us of any location restrictions, timeline changes, or special requirements before the session date.

COMMERCIAL PHOTOGRAPHY TERMS

1. BOOKING AND DEPOSITS

1.1 Booking Process: Your commercial project is reserved only after we receive your signed contract and deposit payment.

1.2 Deposit: A non-refundable deposit of 25% of total project cost is required to secure your project date.

1.3 Deposit Purpose: Deposits compensate us for declining other potential bookings and begin our planning process for your project.

2. PAYMENT TERMS

2.1 Accepted Payments: Cash, credit/debit cards (via Square), bank transfers, and digital payments (Venmo, PayPal).

2.2 Payment Schedule: 50% due at booking, 50% due upon delivery.

2.3 Late Payments: Overdue balances incur a 5% fee per week after due date.

2.4 Processing Fees: Credit card payments over $1,000 incur a 3% processing fee.

3. CANCELLATION POLICY

3.1 Client Cancellations:

  • More than 14 days before start: 25% of project cost due

  • Under 14 days before start: 50% of project cost due

3.2 Rescheduling: Subject to availability. Payments may transfer to new date if we're available. If unavailable, cancellation terms apply.

4. SERVICE DELIVERY

4.1 Turnaround Time: As specified in individual project agreement.

4.2 Delivery Method: Digital files delivered via secure online gallery or cloud storage link.

4.3 File Storage: We maintain client files for 90 days after delivery. After this period, files may be deleted and are not guaranteed to be recoverable.

4.4 Raw Files: Unedited RAW files are not provided under any circumstances.

5. CREATIVE CONTROL AND EDITING

5.1 Image Selection: Final image selection is made by JD Meyers Productions based on technical quality and artistic vision, unless otherwise specified in project agreement.

5.2 Editing Style: Our editing style is consistent with our portfolio. Specific editing requests may incur additional fees.

5.3 Revision Policy: Minor editing adjustments may be accommodated within 30 days of delivery for an additional fee. Major re-editing is not offered.

6. COPYRIGHT AND USAGE RIGHTS

6.1 Copyright Ownership: JD Meyers Productions retains full copyright to all images created, unless otherwise specified in project agreement.

6.2 Client Usage Rights: Commercial usage rights are specified in individual project agreements and may include:

  • Licensed commercial use for specified purposes

  • Exclusive or non-exclusive licensing options

  • Geographic and time limitations as applicable

6.3 Additional Licensing: Additional usage rights beyond the original agreement may be purchased separately.

6.4 Promotional Usage: We reserve the right to use images for business promotion unless client requests exclusivity in project agreement.

7. TRAVEL AND LOCATION FEES

7.1 Local Service Area: No additional travel fees within 7 miles of Potsdam, NY.

7.2 Extended Travel: Projects beyond our local area incur additional fees:

  • Mileage: $0.70 per mile (round trip) - aligned with IRS standard business mileage rate (IR-2024-312)

  • Travel time: $50/hour for travel over 1 hour each way

  • Overnight stays: Client covers lodging and meals if required

7.3 Location Requirements: Client is responsible for securing all necessary permits, insurance, and location access.

8. LIABILITY AND LIMITATIONS

8.1 Equipment Backup: We maintain backup equipment, but technology can fail. Our liability is limited to a full refund if we cannot deliver any usable images.

8.2 Location and Weather Limitations: We adapt to location restrictions and weather conditions but cannot guarantee specific shots if circumstances prevent them.

8.3 Maximum Liability: Our total liability is limited to the amount paid for our services.

8.4 Client Responsibilities: Clients must inform us of any location restrictions, timeline changes, or special requirements before the project start date.

GENERAL TERMS (APPLICABLE TO ALL SERVICES)

9. FORCE MAJEURE

Events beyond either party's control (natural disasters, illness, government restrictions, etc.) may require cancellation or rescheduling. In such cases, we will work with clients to find mutually acceptable solutions, which may include rescheduling, partial refunds, or service credits.

10. PROFESSIONAL CONDUCT

10.1 Mutual Respect: We expect professional, respectful interaction from all clients and their guests. Harassment, threats, or abusive behavior will result in immediate service termination without refund.

10.2 Vendor Cooperation: We work professionally with other vendors but are not responsible for their actions, delays, or service quality.

10.3 Timeline Adherence: Significant delays in client schedules may result in reduced coverage if they conflict with other commitments.

11. MINORS

All photography sessions involving minors (under 18) require a parent or legal guardian to be present throughout the session and sign all agreements.

12. SUBSTITUTION OF SERVICES

In case of illness, emergency, or circumstances preventing us from fulfilling our obligations, we reserve the right to arrange a qualified substitute photographer/videographer or provide a full refund at our discretion.

13. PRICING AND AVAILABILITY

13.1 Pricing: All prices are subject to change. Quoted prices are guaranteed only upon receipt of signed contract and deposit.

13.2 Package Modifications: Changes to service packages may incur additional fees and must be agreed upon in writing.

13.3 Availability: Dates are not guaranteed until deposit and contract are received.

14. DISPUTE RESOLUTION

Any disputes arising from these terms will be resolved through mediation in St. Lawrence County, New York. If mediation fails, disputes will be resolved in the courts of St. Lawrence County, NY.

15. MODIFICATIONS TO TERMS

These Terms of Service may be updated periodically. Current terms are always available on our website. Existing bookings remain subject to the terms in effect at the time of booking.

16. CONTACT INFORMATION

Email: jdmeyersjr@gmail.com